THE DEBOSE POUNDATION POLICY AND PROCEDURE

NON-PROFIT COMPLIANCE

AUTHORIZED CONFIDENTIALITY AND COMMUNICATIONS

Compliance Information, entrusted to the DeBose Foundation by its clients (professionals, schools, studios), donors and business partners must be protected by taking reasonable and appropriate steps to ensure information’s confidentiality, integrity, and availability. All members of the Foundation workforce and all information systems used by The DeBose Foundation are required to comply with the information security policies.

Program Promotion/Publicity

In the interest media opportunities, The DeBose Foundation, Incorporated is authorized to create and use, an identifiable logo and letterhead for communications. The organization exercises the right to electronically record, photograph and/or produce documentation of organization sponsored events. Unauthorized communications and misrepresentation and use of DeBose Foundation intellectual properties by employees or members discovered, after appropriate investigation, is considered a policy violation.

Appropriate Use of Email; DeBose Foundation.

Email is a critical mechanism for communications. Use of” electronic mail systems and services are a privilege and therefore must be used with respect and in accordance with the Mission of The DeBose Foundation. The objectives of this policy are to minimize disruptions to services and activities, as well as comply with applicable policies and laws. This policy applies to all email and technology services.

1. General Expectations of Users

Important official communications are often delivered via email. email accounts are expected to check their email in a consistent and timely manner so that they are aware of important announcements and updates, as well as for fulfilling business- and role-oriented tasks.

2. Appropriate Use by Employees and Members.

Individuals are encouraged to use email to further the Mission of The DeBose Foundation. Encouraged activities include:

• Participating in educational or professional development activities.

• Communicating with fellow employees, donors, business partners, and clients within the context of an individual’s assigned responsibilities.

• Acquiring or sharing information necessary or related to the performance of an individual’s assigned responsibilities.

THE DEBOSE POUNDATION POLICY AND PROCEDURE

NON-PROFIT COMPLIANCE

3. Inappropriate Use.

Email use at The DeBose Foundation, will comply with all applicable laws, all policies, and all “contracts. Misrepresentation of The DeBose Foundation is illegal. The following activities are deemed inappropriate uses of Organization and services and are prohibited:

• Use of email in any way that violates policies, rules, or administrative orders, included in the policy manual.

• Opening email attachments from unknown or unsigned sources. Attachments are the primary source of computer viruses and should be treated with utmost caution.

• Limited personal use for communication with family and friends, independent learning, and public service so long as it does not interfere with employee productivity, pre-empt any business activity, and includes the use of instant messaging applications.

4. Monitoring and Confidentiality

The email systems and services used are entrusted to or owned by the organization and are therefore its property. The DeBose Foundation has the right and responsibility to monitor any email traffic addressed to the organization; and/or in the name of the organization. While the organization does not actively read end-user email, IT employees may have access to read email messages during the normal course of managing organization programs and services. In addition, backup copies of email messages may exist, despite end-user deletion, in compliance with records retention policy. The goals of these backup and archiving procedures are to ensure system reliability and prevent business data loss.

DEBOSE FOUNDATION ONLINE PRIVACY POLICY

Protecting your confidential information is our priority. This Statement of Privacy applies to participating Schools and Studios and governs data collection and usage. For the purposes of this Privacy Policy, unless otherwise noted, all references to The DeBose Foundation include Performance, Exhibition, and Competition. The www.debose.org website is a student/teacher centered performance site. No merchandise sales are offered or marketed. By using the website, you consent to the data practices described in this statement.

Collection of your Personal Information

To better provide you with services offered on our Site, The DeBose Foundation may collect personally identifiable information, such as your: - First and Last Name, -Mailing Address, -E-mail Address, -Phone Number , and may also collect anonymous demographic information, which is not unique to you, such as your: -Age.

THE DEBOSE POUNDATION POLICY AND PROCEDURE

NON-PROFIT COMPLIANCE

We do not collect any personal information about you unless you voluntarily provide it to us. However, you may be required to provide certain personal information to us when you elect to use certain services available on the Site. These may include: (a) entering a sponsored competition; (b) sending us an email message; (c) submitting payment information when registering for services on our Site. We will use your information for, but not limited to, communicating with you in relation to services requested from us. We also may gather personal or non-personal information in the future for the purpose of program development.

Use of Personal Information

The DeBose Foundation collects and uses your personal information to operate and deliver the services for participation you have applied for through registration The DeBose Foundation may also use your personally identifiable information to inform you of registration status, participant recognition, awards and other services that may become available from contributors.

Sharing Information with Third Parties

The DeBose Foundation does not share, sell, rent, or lease its participant lists. The Foundation may share data with trusted partners, contributors, or donors to send you email or postal mail, or arrange for deliveries: trophies, monetary awards. Such third parties may provide these services to schools, studios, and contestants, and they are required to maintain the confidentiality of your information.

The DeBose Foundation may disclose your personal information, without notice, if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process; (b) protect and defend the rights or property; and/or (c) act under exigent circumstances to protect the personal safety of users, or the public.

Automatically Collected Information

This information is used for the operation of the program, to maintain quality of the program, and to provide general statistics regarding use of the DeBose Foundation website.

Right to Deletion

Subject to certain exceptions set out below, on receipt of a verifiable request from you, we will:

• Delete your personal information from our records; and

• Direct any service providers to delete your personal information from their records.

THE DEBOSE POUNDATION POLICY AND PROCEDURE

NON-PROFIT COMPLIANCE

Please note that we may not be able to comply with requests to delete your personal information if it is necessary to:

• Complete the transaction for which the personal information was collected, fulfill the terms of a written warranty or product recall conducted in accordance with federal law, provide a good or service requested by you, or anticipated within the context of our ongoing business relationship with you, or otherwise perform a contract between you and us.

• Detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity; or prosecute those responsible for that activity.

• Exercise free speech, ensure the right of another consumer to exercise his or her right of free speech, or exercise another right provided for by law.

• Engage in public or peer-reviewed research in the public interest that adheres to all other applicable ethics and privacy laws, when our deletion of the information is likely to render impossible or seriously impair the achievement of such research, provided we have obtained your informed consent.

• Enable solely internal uses that are aligned with your expectations based on your relationship with us.

• Comply with an existing legal obligation; or

• Otherwise use your personal information, internally, in a lawful manner that is compatible with the context in which you provided the submission.

Children Under Thirteen

The DeBose Foundation collects personally identifiable information from children under the age of thirteen. The Foundation collects this information for the following reason(s): name, grade, parents/guardian, address, email.

If under the age of thirteen, the contestant must ask the parent or guardian for permission to use this website. For questions regarding our data collection practices, please contact us using the information provided at the end of this Statement of Privacy.

Changes to this Statement

The DeBose Foundation reserves the right to change this Privacy Policy from time to time. We will notify you about significant changes in the way we treat personal information by sending a notice to the primary email address specified by teacher or parent, by placing a prominent notice on our site, and/or by updating any privacy information on this page. Your continued use of the Site and/or Services available through this Site after such modifications will constitute your: (a) acknowledgment of the modified Privacy Policy; and (b) agreement to abide and be bound by that Policy.

Effective as of (August 2020)

THE DEBOSE POUNDATION POLICY AND PROCEDURE

NON-PROFIT COMPLIANCE

CODE OF CONDUCT

MISSION

The goal is to annually present a Fine Arts Series-Competition which recognizes student achievement. Outreach, a critical component, comprises multilevel school and community participation, benefiting “high-standard-low”-performing educational programs. Opportunities are created to motivate “open" artistic sharing and aesthetic understanding. Cultural heritage is recognized and celebrated depicting unique qualities to highlight student development and teaching excellence in literary, visual and performing arts. Mission purposes are: (a) talent discovery, (b) under-served enrichment, (c) self-image improvement, (d) new possibilities, and (e) role models. Additionally, outcomes include: (a) provision of support and ancillary resources for creative excellence; (b) motivation for awareness and respect for diversity; and (c) improve the quality of through cultural understanding within the community.

ARTICLE I: PURPOSE

The DeBose Foundation, in pursuit of its artistic and educational mission, seeks to impart the value to respect themselves, others, and the community. Participants, Teachers, and Parents, have the responsibility to familiarize themselves with this Code of Conduct. Participants, Teachers, and Parents are expected to conduct themselves in a manner which supports the mission and functions of the DeBose Foundation, as well as to comply with all applicable program policies.

The Foundation reserves the right to update the Code of Conduct at any time during the program year. It is each participant’s, teachers’, and parent’s responsibility to keep abreast and comply with the Code of Conduct as well as other published rules and policies.

The most up to date copy of the Code of Conduct can be found at www.debose.org.org. A copy may also be obtained by contacting the DeBose Foundation, Inc. at Post Office Box 64614, Baton Rouge, LA 70896 or debosefestival@aol.com.

ARTICLE II: PROSCRIBED CONDUCT

A. Authority of the DeBose Foundation

Generally, authority and discipline shall be limited to conduct which occurs at DeBose Foundation sponsored activities.

B. Conduct - Standards and Regulations

The following list represents a summary of categories of misconduct:

THE DEBOSE POUNDATION POLICY AND PROCEDURE

NON-PROFIT COMPLIANCE

• Acts of dishonesty • Disorderly conduct: A & B

Any individual (student or parent/guardian) found to have committed an act of misconduct, including but not limited to the following illustrations of misconduct, is subject to the disciplinary action as determined by the Board of Directors of the DeBose Foundation, Inc.

1. Acts of dishonesty: Any form of fraudulent behavior including but not limited to forms of artistic dishonesty; furnishing false information; and/or misuse of practice/rehearsal facilities.

2. Disorderly conduct -A-: Disruptive, rude, or indecent behavior on the premises or at DeBose sponsored or supervised functions including but not limited to conduct which disrupts DeBose events. A breach of peace will be understood as: participation in activities which disrupt the operations of the DeBose Foundation. Additionally, infringement includes (1) creating excessive noise or aiding, abetting, or procuring another person to breach the peace; (2) interfering with the duties of a participant and/or, (3) any unauthorized use of devices to make an audio or video record of any person without his or her prior knowledge or consent.

3. Disorderly conduct -B-: Promoting or subscribing to unofficial information; circulating “hear-say” information, without consultation with Members of the DeBose Foundation Board, and without inquiry to legally authorized organization representatives who are “on-site” at activities presented by or under the sponsorship of the DeBose Foundation.

ARTICLE III: DISCIPLINARY PROCEDURES

Complaints of misconduct against a Teacher, parent and/or participant may be shall be prepared in writing and directed to the Board of Directors of the DeBose Foundation, Inc. The written complaints should include:

1. Full name, physical address, email address, and phone numbers of the person making the complaint.

2. The specific conduct standard, policy, and/or rule allegedly violated;

3. The date, time, location, and persons involved in the incident under investigation; and,

4. A narrative of the incident describing what occurred.

Complaints should be submitted as soon as possible after the incident, preferably within five (5) working days. The Executive Committee or Board of Directors designee may conduct an inquiry and respond to the complaint within thirty (30) days of receipt of the complaint.

THE DEBOSE POUNDATION POLICY AND PROCEDURE

NON-PROFIT COMPLIANCE

ARTICLE IV: INTERPRETATION AND REVISION

A. Any questions of interpretation regarding the Code of Conduct shall be referred to the Executive Director, her designee for final determination.

B. The Code of Conduct shall be reviewed periodically under the direction of the DeBose Foundation Administrative Board or designee.